Handling clients, tracking time, sending invoices, and receiving payments efficiently requires the right tools. For Mac users, finding powerful and intuitive invoicing software is key to getting paid accurately and on time. While Windows users often rely on tools like Quicken for Home & Business, Mac users need alternatives that integrate seamlessly with macOS and Apple Silicon.
The good news is that many top accounting applications for Mac include built-in invoicing features. In this roundup, we’ve curated a list of dedicated invoicing solutions as well as broader financial platforms that offer robust billing tools. Each option works flawlessly on modern Macs and caters to freelancers, small businesses, creators, nonprofits, and self-employed professionals.
What to Look for in Mac Invoicing Software
The best invoicing software should make creating and sending bills quick and straightforward. At a minimum, your tool should support:
- Numbered invoices
- Purchase orders & estimates
- Multiple payment options (bank transfer, credit card, PayPal, etc.)
Ideal solutions go further with perks like:
- Time tracking
- Automated or recurring invoices
- Customizable templates
- Bulk invoicing
- Payment reminders
- Mobile apps
- PDF export
Many also include accounting or payroll integrations. If you already use a platform like QuickBooks or Xero, using its built-in invoicing can simplify bookkeeping and tax filing.
1. Xero
Xero is our top pick for accounting on Mac—and its invoicing features are a big reason why. The interface feels native to macOS, making it easy to create, customize, and send invoices in minutes. You can attach files, add your branding, and connect payment gateways like Stripe, PayPal, or GoCardless. The dashboard lets you track invoices and set up automatic reminders, and the mobile app keeps you connected on the go.
Pricing: Starts at $0.75/month (95% off first 3 months)
2. QuickBooks
QuickBooks offers powerful invoicing bundled with its accounting suite. It doesn’t sell a standalone invoicing tool, but its deep reporting and highly customizable templates make it a favorite among growing businesses. It supports automated recurring invoices, integrates with QuickBooks Payroll, and scales with your needs.
Pricing: Starts at $17.50/month for the first 3 months (50% off), then $35/month
3. Bonsai
Built for freelancers, Bonsai combines invoicing with project management, proposals, contracts, and accounting. It automates invoicing based on time tracking or project milestones, supports partial payments, and lets you apply late fees automatically. It’s a full-suite tool—great if you need more than just invoicing.
Pricing: Starts at $21/month
4. FreshBooks
Known for its user-friendly design, FreshBooks simplifies invoicing with automation, recurring billing, and time-based invoicing. It accepts payments via credit card, ACH, PayPal, and more, and integrates with 100+ tools like Salesforce and Square. The mobile app is handy, though less powerful than the desktop version.
Pricing: Starts at $9.50/month for the first 6 months (50% off)
5. Zoho Invoice
Zoho Invoice is one of the best free options for Mac users—it’s completely free for up to 5 customers. It supports multi-currency invoices, automated reminders, and custom branding. It also integrates with other Zoho products like Zoho Books and Zoho CRM, making it a smart choice for existing Zoho users.
Pricing: Free for up to 5 clients; paid plans start at $9/month
6. Billings Pro
Designed exclusively for Apple devices, Billings Pro offers a native Mac and iOS experience with time tracking, estimates, and invoices. It works on iPhone, iPad, and even Apple Watch. While it lacks advanced accounting features, it’s a sleek and efficient choice for Apple-focused users.
Pricing: Starts at $5/user per month
7. Express Invoice
This desktop-based invoicing tool lets you create, print, email, or fax invoices. It doesn’t process payments, but it supports multiple tax rates and recurring invoices. A free version is available for teams with up to 5 people.
Pricing: Free for ≤5 users; full version is $129/year
Free vs. Paid Invoicing Software
Be cautious with free invoicing apps—many charge transaction fees (often around 3% per payment). For high-volume users, a flat-rate paid plan is usually more affordable. Some apps, like Zoho Invoice, offer free plans with limited invoices, which can work for freelancers with very few clients.
Using Invoice Templates on Mac
You can create basic invoices using templates in Apple Pages or Microsoft Word for Mac. However, these are static documents with no payment tracking or automation. They’re fine for occasional use but not recommended for running a business.For regular invoicing, investing in dedicated software will save time, reduce errors, and help you get paid faster.
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